Privacy Policy
Who I Am
SOdanceFIT is an independent dance-fitness business operated by Edyta Cummings in Nottinghamshire, United Kingdom. I am responsible for the personal information collected and used in connection with SOdanceFIT. If you have any questions about your personal information, please contact me using the contact details provided on this website.
Information I Collect
Depending on how you interact with SOdanceFIT, I may collect your name, contact details, age or date of birth, emergency contact information, class attendance and payment records. I may also collect health information provided through a Physical Activity Readiness Questionnaire (PAR-Q), messages you send me, and photographs or videos taken during classes and events. My website is hosted by Wix, which may collect certain technical information.
How I Use Your Information
I use personal information to respond to enquiries, manage class attendance and payments, support safe participation in exercise, contact emergency services or emergency contacts when necessary, communicate class changes and updates, and maintain appropriate business records.
I may also use photographs and videos to promote SOdanceFIT, subject to applicable privacy requirements. I only add people to WhatsApp groups or class-update lists when they have agreed to join.
Legal Basis for Using Your Information
I use personal information where there is a lawful reason to do so under UK data protection law. This may include providing my classes and services, responding to enquiries, managing attendance, maintaining business records and meeting legal obligations.
I may rely on consent where required, including for certain promotional communications. Health information collected through PAR-Q forms receives additional protection and is processed only where an appropriate legal basis and additional condition apply.
Health and Safety Information
Participants may be asked to complete a Physical Activity Readiness Questionnaire (PAR-Q) before attending SOdanceFIT classes. This helps identify any health considerations that may affect safe participation in exercise.
Health information is treated confidentially and used only for appropriate health and safety purposes, including identifying when medical advice may be needed. Participants are encouraged to inform me if their health circumstances change.
Photography and Video Recording
Photographs and videos may be taken during SOdanceFIT classes and events and shared on my website, social media or other promotional materials.
Participants are informed when filming takes place and can ask not to be included. I will make reasonable arrangements to respect their wishes. Identifiable images and videos are used only where an appropriate lawful basis applies.
Anyone with concerns about a photograph or video featuring them can contact me to request its review or removal.
How Your Information Is Stored and Protected
Personal information may be stored in paper records, spreadsheets, phone contacts, emails, WhatsApp conversations and relevant financial records.
I take reasonable steps to keep this information secure, prevent unauthorised access and protect your privacy. Personal information is only accessed and used when necessary for legitimate business purposes.
Sharing Your Information
I do not sell or rent your personal information to third parties.
Information may be processed by services I use to run SOdanceFIT, including Wix, email providers, WhatsApp, social media platforms and banking services. Information may also be shared where required by law or necessary in an emergency.
If you choose to join a WhatsApp group, other group members may be able to see your telephone number and profile information.
How Long I Keep Your Information
I keep personal information only for as long as reasonably necessary to manage SOdanceFIT activities, provide services and meet any legal, financial or insurance requirements.
Different types of records, including attendance lists, PAR-Q forms and payment information, may need to be kept for different periods. When information is no longer required, it will be securely deleted or disposed of.
Website Cookies
The SOdanceFIT website is hosted by Wix, which may use cookies and similar technologies to support website functionality, security and performance.
Some cookies are essential for the website to operate, while others may be used for analytics or additional features. Where required by law, visitors will be given the opportunity to accept or reject non-essential cookies.
Further information about cookies and how to manage them will be available in the website's Cookie Policy.
Your Data Protection Rights
Under UK data protection law, you have rights regarding your personal information. These may include the right to access your information, request corrections, ask for deletion, restrict or object to certain uses, and withdraw consent where applicable.
To exercise your rights or ask any questions about how your information is handled, please contact me using the details provided on the SOdanceFIT website.
You also have the right to raise concerns with the Information Commissioner's Office (ICO) at www.ico.org.uk.
Changes to This Privacy Policy
I may update this Privacy Policy from time to time to reflect changes in SOdanceFIT's activities, services, website features or legal requirements.
Any updates will be published on this website, and the date at the top of the policy will be revised to show when it was last updated.
Contact and Privacy Enquiries
If you have any questions about this Privacy Policy, how your personal information is used, or would like to exercise your data protection rights, please contact:
Edyta Cummings – SOdanceFIT
Telephone: 07921 149809
You can also contact me through the email or WhatsApp options on this website.
I'll respond to privacy enquiries as soon as reasonably possible and within applicable legal time limits.